Serving Fort Lauderdale, Sarasota, Tampa & Orlando
OFFICE MANAGER / ADMIN
CLEARWATER, FL | Direct-Hire (Perm)
Essential Duties and Responsibilities:
The office manager acts as the lead resource for administrative and secretarial support, while ensuring that all functions of the office are being coordinated and office needs are being fulfilled. The Office Manager is in charge of administrative tasks such as photocopying and creating binders or materials, faxing, coordinating meetings, mailing packages, ordering office supplies, maintaining the company's filing system and phone support systems. Compose correspondence, provide back-up information as necessary and draft responses, prepare construction documents for the permitting process, start up and close outs, invoicing, purchases, bids and proposals.
" Review invoices for appropriate documentation and approval prior to payment
" Process invoices via the purchase order, receiving and approval process
" Prioritize invoices according to cash discount potential and payment terms
" Process payroll
" Audit and process credit card bills
" Match invoices to checks, obtain all signatures for checks and distribute checks
" Respond to all vendor inquiries
" Reconcile vendor statements, research and correct discrepancies
" Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
" Assist with other projects as needed.
" QuickBooks Experience is a must.
" Have a minimum of 2 years, previous experience in a construction office environment, strongly preferred.
" Minimum of 3 years in an Administrative or Office Manger role.
" Must have excellent knowledge of Microsoft Word and related applications, with an emphasis on Excel.
" Experience with QuickBooks. (2-3 years preferred.)
" Highly organized candidate with the ability to multitask in a fast paced deadline driven working environment.
" Strong written and verbal communications skills; Able to develop written communication to convey ideas and concepts.
" Capable of analyzing situations, problem solving and reaching appropriate decisions, as well as utilizing available resources to independently complete assignments.
" Detailed oriented individual with the ability to produce top quality and accurate results.
" Strong organizational and prioritizing skills and multi-tasking abilities.
" Possess excellent customer service skills, and be team orientated.
" Be a self-starter; maintain a positive and professional demeanor.
Salary: DOE $45K - $60K
HH Staffing is an Equal Opportunity Employer.