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EXECUTIVE ASSISTANT

OTHER, fl

Posted: 08/19/2019 Employment Type: Direct-Hire Industry: OFFICE _ PROFESSIONAL Job Number: 16392 Pay Rate: $0.00
Ability to facilitate the day to day activities of the Police Department s Administrative Office

Act as a liaison between the Chief of Police and all Department Staff. First point of contact

High level of professionalism and discretion with the ability to maintain confidentiality on all matters

Outstanding customer service skills. Interacts with Citizens who contact the Police Department and all Department staff

Ability to switch tasks frequently with little or no notice required with high attention to detail

Receives and electronically distributes subpoenas for all Officers

Accounting/Bookkeeping/Invoicing experience.

Responsible for coding invoices and submission

Ability to manage calendars for the Chief and Captains and provide daily schedule updates for prior day s assignments of all Officers

Maintain calendar of time off requests, review payroll time entry for accuracy, notify chain of command for any discrepancies

Must be highly proficient in Excel, Word, and OutlookMust be able to type 70 wpm

Excellent computer skills.

Must be comfortable working in multiple software programs and assigning access to systems as appropriate for new employees

Experience with Filing/Mail Distribution/Office Equipment (faxing, scanning, copying)

Experience with records management, including retention and purging records at designated time framesPrepares quarterly and annual special reports at State and Federal levelsSchedules meetings and takes minutes at meetings

Maintains Internal Affairs files, maintains all Police Department personnel files and training recordsProcesses training requests and submits tuition reimbursement requestsSchedules travel arrangements

Maintains office supplies and ordersPerforms other duties to facilitate the Department's goals, as needed

We are seeking a candidate with an Associate s degree or higher(Bachelor s degree preferred)and seven years of administrative experience or an equivalent combination of education and experience.

The position is full-time, Monday through Friday, 8am to 5pm, but the candidate must be flexible and willing to work outside these hours, if needed.

The candidate must score at the global average or above average for Microsoft Office Suite (Word, Excel, and Outlook) and have the ability to type at least 70 wpm. (You will be TESTED)!

Must have valid Florida Driver s License and acceptable driving record

Monique Druitt
Recruiting Advisor

Born and raised in New Jersey and currently living in Altamonte Springs. I began working at HH Staffing in May 2019.

I have one awesome daughter and the world’s greatest grandson who means the world to me. My favorite free time activities include shopping and traveling.  I have over (18) years of recruiting experience in Staffing, Corporate, Aviation and Logistics. As, an Aviation Corporate Recruiter I have help hundreds of candidates find employment. I managed and staffed (13) airports around the United States.

Most Memorable Helping Hand Moment: I love seeing the smile or the light in someone’s eyes when you tell them they have gotten a job.

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Our mission is to be the most respected staffing firm in each market we serve by providing best-in-class, extra-mile workforce solutions to our valued clients and associate employees. We serve clients in Florida and throughout the entire United States. 

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Phone: (941) 751-6262
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